Forward Specific Emails Using a Rule in Outlook

July 14, 2021 . 2 MIN READ

Forward Specific Emails Using a Rule in Outlook.com

To set up a rule in Outlook on the web that forwards certain messages (based on multiple criteria) to an email address:

Select Settings> View all Outlook settings.
Select Mail > Rules.
Select Add a new rule.
Enter a descriptive name for the new rule. Select a name that makes it easy for you to remember how the rule is used.
Choose how to forward the emails by selecting an item from the Add acondition dropdown like these examples (although there are others you can choose from):
- Choose Has attachment to forward all emails with attachments.
- Choose From to forward all emails from a specific sender.
- Choose Importanceto forward only emails marked with high importance.

All conditions must be met for a message to be forwarded.

Select the Add an actiondropdown arrow and choose the format of the forwarded message:
- Select Forward toif you want the messages forwarded as an email.
- Select Forward as attachmentto forward complete emails as unmodified attachments.
Enter the email addresswhere new messages matching the rule should be sent automatically.

If you want to forward the email to multiple people, specify more than one address.

To exclude emails that match certain criteria from being forwarded:
1. Select Add an exception.
2. Select the Select onedropdown arrow and choose the desired condition. For example, select Sensitivity to exclude messages with a certain priority.
3. Select the Select an option dropdown arrow and choose the desired option.For example, select Private to exclude messages marked as private.
Select Save.